Publishing a
Presentation to the Web
How to convert
PowerPoint to
Web-ready format
- A PowerPoint presentation
is a great way to present material on a web site
- You can offer training
orsupport
- A presentation is ideal for
delivering information to for your viewers
Which Format
to Use
Internet Explorer/Netscape 4.0
or later
Retains transitions, animation
(builds), sounds, etc.
Disadvantage: Viewers using
Netscape or earlier versions of Internet Explorer don’t see the effects
Starting
Choose File, Save as Web Page
to open the save as dialog box
In File Name textbox, type a
name
By
default, PowerPoint uses the name of the presentation. Check
if your web host or Intranet allows spaces!
PowerPoint also creates a
sub-folder containing all the other files associated with the
presentation
If you want the Web page title
to be different from the filename, click Change Title
The Web page title is the
text that appears in the title bar of your Web browser.
Search engines use this
title to search the Web.
In the Page Title box, type
the new title, and click OK
Publish as Web
Page Dialog Box
Click Publish to open the
Publish as Web Page dialog box
In the Publish What? section,
specify if you want to publish the entire presentation, certain slides, or a
custom show (if available)
Uncheck Display Speaker Notes
if you don't want your viewers to see your notes. Leave checked if you are
publishing the presentation for others to review or to provide additional
information that you want your viewers to see
Web Options
Dialog Box
Click Web Options to open the
Web Options dialog box
On the General
tab of the Web Options dialog box, check Add Slide Navigation Controls to
include the outline/notes panes, and navigational arrows. (The notes pane won’t
appear if you unchecked Display Speaker Notes earlier.) Viewers can use the
outline pane to navigate around your presentation.
Choose a color option for the
outline pane from the Color drop-down list. The two presentation colors
options work well.
You can disable slide
animation (builds).
You can also disable the
automatic resizing of graphics to fit the browser window.
The Files
tab of the Web Options dialog box offers options for the names and location of
the files that PowerPoint creates.
Disable putting all the Web
files in a separate folder only if instructed by your Web administrator, since
PowerPoint creates many files! However, once you have that folder, you must
recreate it on your web site.
Use the Pictures
tab to specify the screen resolution.
If you know the screen
resolution of your viewers' monitors set it here.
If you are publishing to the
Web, try different resolutions and view them with different browsers to see
the results. The default is 800x600, fine for the majority of Web users.
The Encoding
tab offers the option to
save in various versions of Windows, DOS, and other operating systems. Use
this if text and symbols are not properly readable from your browser.
When you're done setting the
Web options, click OK to return to the Publish as Web Page dialog box.
Publish As Web
Page Dialog Box
In the Browser Support section
of the Publish as Web Page dialog box, choose the type of Web format you want
to create.
In the Publish a Copy As
section, you have another opportunity to change the filename and text title.
Check Open Published Web Page
in Browser to open the presentation in your browser immediately after
publishing it.
Click Publish. PowerPoint
works for a couple of seconds to create the new files.
If you checked Open Published
Web Page in Browser, your browser opens and displays the presentation.
Uploading
- Look at the files PowerPoint
created. You have the main HTML (.htm) file where you saved it. (Unless you
changed it, the file’s name is the same as your presentation.) In a
subfolder are all the rest of the files.
- You must recreate this
structure on your web site.
- Upload the main HTML file to
your web site.
- Create a folder on your web
site using the same name as the folder PowerPoint created on your hard
drive.
- Upload all the files in that
folder to the new folder on your web site.
Viewing
You should now be able to view
your presentation by opening your browser and typing the URL of the main HTML
file.
- This main file
automatically uses the rest of the files in the subfolder.
- Click on each slide just as
you normally do in Slide Show view.
- You may need to click the
Full Screen button at the bottom right.
Don’t forget to link to this
main HTML file somewhere on your web site.
Source: http://www.ellenfinkelstein.com
| 
Fly