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Publishing a Presentation to the Web

How to convert PowerPoint to
Web-ready format

  • A PowerPoint presentation is a great way to present material on a web site
  • You can offer training orsupport
  • A presentation is ideal for delivering information to for your viewers

Which Format to Use

Internet Explorer/Netscape 4.0 or later

Retains transitions, animation (builds), sounds, etc.

Disadvantage: Viewers using Netscape or earlier versions of Internet Explorer donít see the effects

Starting

Choose File, Save as Web Page to open the save as dialog box

In File Name textbox, type a name

By default, PowerPoint uses the name of the presentation. Check if your web host or Intranet allows spaces!

PowerPoint also creates a sub-folder containing all the other files associated with the presentation

If you want the Web page title to be different from the filename, click Change Title

The Web page title is the text that appears in the title bar of your Web browser.

Search engines use this title to search the Web.

In the Page Title box, type the new title, and click OK

Publish as Web Page Dialog Box

Click Publish to open the Publish as Web Page dialog box

In the Publish What? section, specify if you want to publish the entire presentation, certain slides, or a custom show (if available)

Uncheck Display Speaker Notes if you don't want your viewers to see your notes. Leave checked if you are publishing the presentation for others to review or to provide additional information that you want your viewers to see

Web Options Dialog Box

Click Web Options to open the Web Options dialog box

On the General tab of the Web Options dialog box, check Add Slide Navigation Controls to include the outline/notes panes, and navigational arrows. (The notes pane wonít appear if you unchecked Display Speaker Notes earlier.) Viewers can use the outline pane to navigate around your presentation.

Choose a color option for the outline pane from the Color drop-down list. The two presentation colors options work well.

You can disable slide animation (builds).

You can also disable the automatic resizing of graphics to fit the browser window.

The Files tab of the Web Options dialog box offers options for the names and location of the files that PowerPoint creates.

Disable putting all the Web files in a separate folder only if instructed by your Web administrator, since PowerPoint creates many files! However, once you have that folder, you must recreate it on your web site.

Use the Pictures tab to specify the screen resolution.

If you know the screen resolution of your viewers' monitors set it here.

If you are publishing to the Web, try different resolutions and view them with different browsers to see the results. The default is 800x600, fine for the majority of Web users.

The Encoding tab offers the option to save in various versions of Windows, DOS, and other operating systems. Use this if text and symbols are not properly readable from your browser.

When you're done setting the Web options, click OK to return to the Publish as Web Page dialog box.

Publish As Web Page Dialog Box

In the Browser Support section of the Publish as Web Page dialog box, choose the type of Web format you want to create.

In the Publish a Copy As section, you have another opportunity to change the filename and text title.

Check Open Published Web Page in Browser to open the presentation in your browser immediately after publishing it.

Click Publish. PowerPoint works for a couple of seconds to create the new files. 

If you checked Open Published Web Page in Browser, your browser opens and displays the presentation.

 Uploading

  • Look at the files PowerPoint created. You have the main HTML (.htm) file where you saved it. (Unless you changed it, the fileís name is the same as your presentation.) In a subfolder are all the rest of the files.
  • You must recreate this structure on your web site.
  • Upload the main HTML file to your web site.
  • Create a folder on your web site using the same name as the folder PowerPoint created on your hard drive.
  • Upload all the files in that folder to the new folder on your web site.

Viewing

You should now be able to view your presentation by opening your browser and typing the URL of the main HTML file. 

  • This main file automatically uses the rest of the files in the subfolder. 
  • Click on each slide just as you normally do in Slide Show view. 
  • You may need to click the Full Screen button at the bottom right.  

Donít forget to link to this main HTML file somewhere on your web site.

Source:  http://www.ellenfinkelstein.com 

This page was updated on:  04/10/02