What Is It?
How can I use
PowerPoint is multimedia presentation software. Part of the Microsoft Office 97 set of programs. The possibilities are endless:
presentations in Web pages
shows for specific audiences
and Go option
narration to slides
to create custom templates and layouts
to present to more than one monitor
PowerPoint be used?
present on one monitor, multiple monitors, or using other hardware through
television monitors or projection devices.
slide as in presentation on top and location at bottom of page for you to print
your ideas or the script of what you want to say
♫ 35mm Slides
create transparencies in either color or black and white
create 35mm slides which can be processed by photo companies or over the
internet to be used in slide projectors
The Display Screen
will look familiar. The toolbars,
button bars, and menu bars are like those in other Office applications. Like other office programs when the mouse slides over a button and is held
for a moment, the function of the button is displayed.
The following screen captures show at a glance the commands available on
the PowerPoint toolbars and menus.
The Upper Menu
Tools toolbar can be placed anywhere on the screen. The toolbar will fit itself
where ever you place it, bottom, top, or side.
Insert Menu Format Menu
Slideshow Menu Window Menu Help Menu
your menu click on the Tools menu and select Customize. This opens the dialog box where you can decide what you want
on your menus and toolbars.
buttons are located in the
lower left corner of the screen.
actual slide in working form allowing you to edit all text boxes and images.
in list format which allows you to edit text very easily.
the user to rearrange the order of the slides.
This option visually displays the slide order so presentations sequence
is accurate. From this view slides
can be given a transition. The
transition between slides can be altered or added by selecting the slide and
allows you to view the speaking notes for each slide.
These notes act as a prompt for speakers. The audience does not see the information on these notes,
only the presenter.
user to begin the slide show. It
will run through all the slides you have created as you click your mouse.
This allows you to see the finished product the audience will see.
Add a slide
by selecting the New Slide Button or select the New Slide Command from the
slide will be inserted wherever the insertion point is positioned.
To delete a
that is to be deleted
Edit menu select Delete Slide
Jazz Up the Slides
the Color Scheme you must be in Slide View.
Format menu select Slide Color Scheme
Click on the
color scheme that suits you
to change the slide or Apply to All to change the entire show
the layout again you need to be in slide view (can do in other views but this is
to be changed
choose Apply Design command
design you like
apply the style to your show
Templates and Layouts
time and creativity. The program
gives you pre-made (those Microsoft programmers spent lots of time on this)
templates but you can adapt them or create your own.
blank presentation page when you begin PowerPoint
blank slide in the AutoLayout
On the blank
page that appears, insert your own background, text, images and other graphics
changes to the slide and use them as a template in later presentations.
Choose Save As then select Presentation Template from the Save as Type
Clip Art is
included with the program simply from the Insert menu click on Clip Art.
This opens a window full of clip art images.
Insert Menu select From File. This
allows you to select a file from a folder.
Search options are in the bottom of the dialog box or you can search
manually from the Look in box. (This
is how you use clip art from other programs.)
Scanner. Follow the scanner
instructions and click Insert when completed
will pick up most picture formats
including jpeg and gif which are the usual formats for camera pictures.
If you have difficulty use the Insert Picture from File to get a digital
methods you can also insert charts, WordArt, Word tables, and AutoShapes to your slides.
AutoShapes allows you to add re-designed shapes to your slides. Lines, connectors, arrows, flowcharts, etc., there is a unlimited list of items which can become a part of your PowerPoint presentation. Your only limit is the time you wish to spend Jazzing up your presentation.
provides shape and color options for words, giving your words more impact in
97 has the ability to add links to the Internet.
These hyperlinks allow the presenter to jump to favorite Web addresses,
other parts of this presentation, another presentation, or another Office
document. To insert a hyperlink
text or image you wish to format as a hyperlink
on the Insert Hyperlink button located on the Standard toolbar
When this is
selected the Hyperlink dialog box appears, allowing you to insert a Web address
or internal path to the link.
You can also
create a hyperlink using the Insert Menu.
slide that requires animation
image or text to be animated and press
Animation Effects button on the Formatting
will open the Animation Effects dialog box.
Animation refers to the way the separate items move onto a slice.
(effect approaches from the right side of the screen)
(effect causes the object to approach from the left side of screen)
(effect causes letters to approach one by one with the addition of a laser
(causes the text to approach as if typed with sound)
(causes the title to appear with the sound of a camera clicking)
(causes the title to flash)
(causes the image to drop from the top of the screen)
animation (allows you to make specific changes to the animation selected for
You can also
animate from the Slide Show menu. Choose
Preset Animations, Custom Animations or Animation Preview.
slide for which sound is needed
Insert menu and click on Movies and Sound
you will retrieve the sound from (compact disc, sound file, sound gallery or
record your own)
select the file, an icon will appear on the slide.
Click and drag it to the desired location.
click on the icon, you will hear the sound.
of miniature slides can be used to get an overall view of the presentation
will print in any view by executing the Print command from the File menu
be printed six to a page, three to a page or 2 to a page.
Making the Presentation
presentation is carefully planned before it is created.
You can add
a narration to the slide presentation.
slide to which you wish to add narration
Record Narration from the Slide Show menu
quality of recording from Settings
recording. This will take you to
the Slide Show view and allow you to record voice narration as you proceed
through the actual presentation.
Custom Soundtrack under the Slide Show menu
Soundtrack dialog box appears. Choose
the appropriate options
Sound Track option will add sound to the entire presentation, not just the slide
you are currently viewing.
Presenting to More than One Monitor
allows you to present to more than one monitor.
You must specify which computer will be the presentation computer or
presenter. To hook up multiple
monitors, choose View on Two Screens from the Slide Show menu.
Pack and Go
File menu select Pack and Go command
The Pack and
Go Wizard will activate
Click on the
the viewer for Windows95 or NT allows the presentation to be compressed and
stored on a 1.44MB disc. This also
allows the presentation to be viewed on other computers that have not been
preloaded with PowerPoint.
options have been selected, press Finish and your presentation will be Packed
for movement to another computer
Troubleshooting—Common Problems in PowerPoint
I add text I can’t stop the program from adding bullets each time I press the
the bullets, click on the Bullet button
animations are not working
only work in Slide Show view.
a chart is added, it covers the entire slide.
size the chart. Select it and grab
a handle to resize it to the size that you desire.
of my menu options are gray and nothing happens when I click them.
They are not
active because they can’t be used at the current time. If you are not working on a picture, then the drawing tools
are dormant (grayed out).
mouse button should I use?
mouse button is the traditional button used to command the program.
Windows95 uses the right mouse button and will deliver pop-up menus that
pertain to whatever you are currently pointing the mouse arrow.
can’t see the toolbar buttons.
View menu and click Toolbars. Choose
Large Buttons at the bottom of the Toolbars dialog box and click OK.
did not intend to delete a slide. How
can I restore it?
after you delete a slide, you can click on the Undo button on the Standard
toolbar or choose Edit, Undo OR Control + Z
cut something that I didn’t want to cut!
haven’t moved your insertion point, simply click the Paste button or press
Control + V. If you have moved in
the document try the Undo button or Control + Z.
don’t want to put text where a placeholder exists in the layout slide but I
like that slide layout. What do I
If you leave
a placeholder empty it will not show in your Slide Show
I click insert Microsoft Word Table button nothing happens.
the button appears on the toolbar, it will not work unless you have Microsoft
Word installed on your computer.
inserted a slide in the wrong location. How
do I move it?
Slide Sorter to change the Slide Sorter view.
Drag the slide to the location you want.
am in Outline view and everything just disappeared.
panic. You should see a
shaded underline under each of the slide titles.
You have clicked on the Show Titles button.
To display the hidden details, click the Show All button.
is determined to tell me that my name is misspelled. How do I correct this?
your name or any frequently used or unusual word to the dictionary and you will
no longer be treated as a misspelling
do I get out school logo into my computer?
scanner to create an electronic file. Once
your image is on disk, you can insert it and manipulate it just like any other
piece of clip art.
don’t have a color printer. Will
my colors show up well in black and white?
that your colors don’t translate poorly, make sure you’ve checked the Black
and White check box on the Print dialog box from the File menu. Printing in Black and White eliminates the guesswork and you
know that your handouts will be readable.
sounds come out of my computer and I have them in my slide presentation.
effects only are available on computers that have installed soundcards.
IF the computer makes other sounds, then there may be a hardware problem.
do I determine what type of installation to choose?
people a Typical installation is fine. The
Custom Installation lets you pick and choose to install the features you want.
If you don’t have much space on you hard drive choose the Compact
installation which uses the least space. Help
will not be available and you will need to keep the CD in the drive to use Clip
Art, Sounds and other features.
do I have to use Uninstall to remove components?
Why can’t I go to DOS and delete?
so complicated now that removal of one innocent looking file can crash your
whole hard drive. Many programs use
the same files so it is very important to allow the software manufacturer
uninstall components and not damage other programs on you computer.
SetUp removes components that you no longer need while leaving the parts
of the program that you still want to use.
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|This page was updated on: 04/10/02|