Make your own free website on

Sparks Fly
[Home] [PBS VideoDatabase] [Social Studies] [TSU] [UVA]


Creating A Presentation

You will learn how to:

·       Create a presentation

·       Insert graphics into your presentation

·       Enter text

·       Format text and graphics

·       Use different view to work on a presentation


The PowerPoint Window

Menu Bar  
Tool Bar  
Button Bar  
View Selection Buttons Status Bar

Opening A Presentation

1.     From your Windows 95 desktop, click the Start button at the left end of the taskbar.

2.     Point to Programs, and then click Microsoft PowerPoint.

A dialog box appears offering three choices for creating a new presentation:

·       The AutoContent Wizard will guide you step by step through the creation process.

·       You can choose to base your presentation on one of the PowerPoint professionally designed templates.

·       You can simply open a blank presentation and go for it!

·       Another choice you have is to open an exiting presentation for use or modification.

3.     Click Blank Presentation.

4.     Click OK.

                  The New Slide dialog box appears with various                     AutoLayout options.

NOTE:  You can change the layout of your presentation at any time by clicking Slide Layout on the Format menu or by clicking the slide Layout button at the bottom right of your window.

5.     Click the second format from the left in the first row.

6.     Click Ok (or press enter).

Zooming in or out in Slide View

You can zoom in or out on you slides depending on your needs.  For now choose a view that allows you to see the entire slide as you are working. 

1.     Click the Zoom control button.

2.     Click Fit, if it’s not already selected.

Entering Text

You are now in Slide View where most editing and building of the presentation will take place.  Notice that on the slide is a place to add a title and a place to add text.  These are called the title object and text object.

1.     Click where it says “Click To Add Title.”

2.     Type the name of this presentation.  Welcome to ________ Class (fill in any subject your wish.)

3.     Click where it says “Click to Add Text.”

            This AutoLayout automatically provides bullets for   your text, we will turn them off temporarily for now.

4.     Click the bullet button on the toolbar.

5.     Type in your name and title.  

6.     Press Enter.

7.     Type 1st Quarter 1998

Inserting Clip Art

It’s a good idea to add graphics to your presentation to provide more visual interest.  Be sure your graphic is appropriate and should bring additional meaning to your slide.  Here, for instance, you could insert a visual that represents your teaching philosophy.

1.     On the insert menu, click Clip Art.  (You can also click the clip art tool button)

     Click the various categories to see what graphics and pictures are available.

2.     Decide on a graphic for this first slide and click on it.

3.     Click Insert.

NOTE:  If you decide you want a different graphic in your presentation, all you have to do is double-click the graphic to go back to the Clip Art gallery.

Sizing And Placing Your Graphic

Most likely the graphic will need to be resized and repositioned.  Click anywhere in the graphic to select it.  White boxes will appear at the corners and all sides when it is selected.

1.     To size the graphic proportionally, move the mouse pointer over any corner box until it becomes a diagonal double arrow.

2.     Drag to make it larger or smaller.

3.     To reposition the graphic, click anywhere on the graphic and drag it to its new location.  (Double cross arrows.)

Adding More Slides

To add a slide for each specific topic you would like to cover in the presentation.

1.     One the Insert menu, click New Slide or use the new slide button.

2.     Choose the same AutoLayout: the second format from the left in the first row.

3.     Click OK.

Add Text To The New Slide

1.     Click where it says, “Click to Add Title,” the title object.

2.     Type Course Content

3.      Click where it says, “Click To Add Text” the text object.

4.     Type three topics which you expect to cover during a typical quarter.  Press Enter after each topic.  The result should be three bulleted items.

5.     Drag to select these three lines and click the Center button.

Create More Slides

You want three more slides—create them now.

1.     Click the New Slide button.

2.     Click OK

3.     Repeat steps 1 and 2 twice more.

You have five slides in your presentation now; two contain text, and three are blank.  Take a look at these five slides in a different view.

Using Slide Sorter View

Slide sorter view allows you to see several or all of your slides at one time in miniature.  It’s a good place to reorganize slides and make sure you haven’t left something out.

1.     Click Slide Sorter on the View menu.  (or select the slide sorter button from the bottom right corner)          Slide View                  Notes Page

Slide view Outline view Slide Sorter Notes Page Slide Show

2.     Double-click slide number three to return to slide view.

Completing The Presentation

Now add the remainder of your key points to each slide.

1.     Type Grading Criteria in the title box.

2.     One the View button, click Ruler

3.     On the ruler click half way between 3 and 4 and add a left tab stop.

4.      Place the insertion point next to the bullet in the text object and type the following, pressing Tab between the Item and the percentage on teach line:

    Homework      40%

            Quizzes            30%

            Tests                30%

Adding More Clip Art

1.     One the Insert menu, click Clip Art or use the button.

2.     Insert a graphic to liven up this slide.

3.     Resize and reposition the graphic, if necessary.

Moving Between Slides

One of the easiest ways to move from one slide to the next or to move several slides one way or the other is to use what is called the scroll box on the scroll bar on the right side of the screen.  You can click on the scroll bar above or below the scroll box to move one slide at a time or you can drag the scroll box, a pop-up label informs you of what slide you’ll be on when you release the mouse button.

1.     Using the scroll box, move to slide 4.

2.     Type Classroom Rules as the title.

3.     In the text object box type 4 or 5 rules of behavior or conduct.

4.     Click the Scroll bar below the scroll box to move to slide five.

5.     For a title, type Successful Learning Techniques.

6.     For the text, type four or five things your students should practice to be successful in your class.

Working With Slide Sorter

Now go back to Slide Sorter view to see all of you slides and make any adjustments that you think will improve your presentation.

1.     Click the Slide Sorter view button at the bottom left window.

NOTE:  In this view, you can select multiple slides by dragging through the ones you want.  If you want to select more than one noncontiguous slide, simply press the Shift key and click to select each additional slide.  This is also the best view for deleting slides.  Simply select the slide(s) to delete and press the Delete key.

Let’s move the grading slide to the last, as this should be the last item for class discussion.

2.     Drag slide three just past slide five.  As you drag the slide, you will notice a thin bar appearing between other slides relative to where your pointer is currently.  This bar shows you where the slide you are dragging will land when you release the mouse button.  Now you will make a few changes to the entire presentation to make it look a little more professional.  Rather than change each slide, let’s use the Slide Master and format for the entire presentation.

Using The Slide Master

1.     One the View menu, point to Master, and click Slide Master.  In this view of your presentation, you are looking at a template that will be applied to each slide.  Whatever you do on this slide will appear on every slide. 

We will now add a footer to the presentation.

2.     Double-click the word <footer> in center box at the bottom of the slide and type Learning Is Fun!!

3.     Click the Slide View button in the lower-left corner of the window to leave the slide master view.

Adding Some Color To Your Slides

A colorful background can really add impact to your presentation when you are presenting electronically.  Now you will quickly add a template to your presentation and change the background color.

1.     Click Apply Design Template on the Format menu.

2.     Click Tropical in the Name list.

3.     Click the Apply button.

Using Slide Show

Another view that can be very helpful in evaluating the look of the presentation is the slid show.  This view will show you exactly what your presentation will look like when you present it.

1.     One the View menu, click slide Show.

2.     Click the Show button.

3.     Advance one slide at a time by clicking the left mouse button or pressing the right Arrow key.

If you want to go backward in your presentation, press the letter P or the left arrow key.  For additional options in the slide show mode click the right mouse button while in slide show.

You can always with more quickly by using the buttons in the bottom left corner of the window


Adding Special Effects To Your Slide Show

PowerPoint makes it easy for you to add a number of interesting special effects to your presentation. 

1.     Press the Escape key to end the slide show (if you are still there).

2.     Use the scroll box on the right side to select slide #2.

3.     On the Tools menu, click Slide Transition.

The Slide Transition dialog box appears.

4.     In the Effect list, click Cover Left-Down.

5.     Change the speed to Slow.

6.     In the Sound box, click Laser.

7.     Click OK.

Now when you move from slide 1 to slide 2, you will see and hear special effects.  It’s certainly one way to keep the audience attentive.  Let’s add another effect that is very useful in presenting multiple points on one slide, and then take a look at it.

The Build Slide Effect

When the slide show is running, you want each point of a particular slide to appear one at a time instead of all at once.

1.     Move to slide #4.

2.     On the tools menu, point the Build slide Text, and click Other.

The Animation Settings dialog box appears.

3.     In the Build Options list, click By 1st Level Paragraphs.

4.     In the first list under Effects, click Fly From Bottom.

5.     In the After Build Step list, click the Light Blue Color.

6.     Click OK.

Each point on you slides will appear separately when you use the Slide Show feature, Now look at the slide show again.

7.     Move to slide #1.

8.     Click the Slide Show button at the bottom left of your window.

9.     Click the left mouse button to move through your slide show.

NOTE:  When giving an electronic presentation, it’s easy to get carried away with special effects.  Remind your students that the effects are only special if they are used sparingly and in conjunction with other visual aids, such as clip art, borders, and so on.

Using the Answer Wizard

One way to learn more about PowerPoint is to use the answer wizard.  Try it now.

1.     On Help the menu, click Answer Wizard.

2.     Type How do I print in black and white?

3.     Click the Search button.

The Answer Wizard provides you a number of related topics.

4.     Click Print slides, notes, outlines, or handouts in black and white.

5.     After the Answer Wizard has completed the demonstration, click the Cancel button.

Exiting PowerPoint

Exit PowerPoint by clicking Exit on the File menu.

Now you can

·       Create a presentation.

·       Add text and create bulleted text

·       Insert clip art

·       Format text

·       Use the Slide Master to format the entire presentation

·       Use the Slide Sorter and Slide Show

The possibilities of PowerPoint are unlimited.  It is very user friendly and will become much easier with practice. 

This page was updated on:  04/10/02